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Job Title: Country Manager, Palestine

Job Location: Ramallah with frequent travel throughout the country and abroad.

Start Date Required: Immediate

General Description of PACES:

In response to the difficult circumstances in which Palestinian children live, the Palestine Association for Children’s Encouragement of Sports – PACES – was founded in June of 2006 with the aim of providing sports programs for Palestinian girls and boys, and creating sanctuaries that are both healthy and fun, and to contribute to the overall development of the communities involved.

The central goal of PACES is the development of sports programs that will get the boys off the streets and therefore protect them from extremism and violence while getting the girls out of the home and into programs that empower them and contribute to their self–esteem.

General Description of the Role:

The Country Manager is responsible for the management and ongoing development of PACES’ program in Palestine as requested by his/her direct supervisor. S/he will be responsible for ensuring that PACES’ work in Palestine contributes effectively and efficiently towards meeting the short, medium and long-term objectives of the organization.

In close coordination with the Director of Technical Sport Program S/he will be contributing to the development of program that enhance the coaches’ skills and monitor their performance and interaction with children, and identify and build relations with organizations who can help us develop sports and livelihood programs in Palestine.

In addition, s/he will be responsible for supervising the implementation of non-sports and civic social programs which add value to PACES sports activities. These programs will be in partnership with other local and international NGOs and organizations.

Country Manager, Palestine’s Job Duties:

Overall Responsibilities:

Provide leadership for PACES’ staff in Palestine.
Develop and implement PACES’ program action plan and ensure its timely implementation.
Ensure that all the sports activities, coaches’ capacity building workshops, awareness sessions and any other activities set in the annual work plan are being implemented as planned and are based on PACES criteria.
Assist in the implementation of the M&E monitoring and evaluation schemes, guidelines and systems to ensure the best impact possible on PACES children.
Supervise and ensure the implementation of the human resources plan set by the Admin Unit.
Ensure that PACES’ policies, systems, procedures and guidelines are implemented in line with PACES policies and procedures in Palestine.
Oversee preparation and implementation of operational budget in Palestine.
Conduct regular sport program (West Bank) field visits and ensure implemented is based on PACES criteria.
Develop/enhance key networking and partnerships with other NGOs.
Leadership:

Develop and maintain a coherent country program strategy that contributes to PACES’ objectives.
Coordinate and manage the overall planning and direction of operations at country level.
Create a shared vision, with the staff, of the program’s aims and their role in achieving these aims.
Manage external communications as requested by his/her direct supervisor.
Program Development and Management:

Ensure that projects remain within the remit of their initial design, budget and propose and prepare any amendments when necessary.
Produce high quality monthly and periodic reports as required.
Ensure that appropriate systems and plans are in place for dealing with emergencies, and provide leadership for staff in emergencies.
Ensure there are a regular, documented forum / meeting for all key staff to discuss and plan program objectives and plans.
Ensure effective coordination with relevant departments.
Oversee and ensure productive working relationships with relevant third parties.
Staff Management / HR, Administration and Logistics:

Manage staff effectively, including appropriate and systematic delegation.
Manage, co-ordinate and support local staff, ensuring that effective and efficient achievement of program objectives.
Conduct regular performance reviews and ensure effective teamwork among staff.
Ensure that appropriate logistic, administrative and financial structures and procedures are maintained in accordance with the guidelines.
Ensure technical and administrative reports are delivered in a timely manner.
Ensure all staff adhere to the code of conduct.
Finance Management:

Preparing operational budget, the and ensuring implementation of this budget
Ensure that country programs are implemented within the budgets.
Ensure all finance/procurement/logistics procedures are according to the compliance system.
Oversee the completion of the monthly field expenses within the set deadlines.
Security:

The Country Manager should ensure the security of PACES staff, children and coaches and develop an adequate response to security situations

Other:

Carry out any other duties as requested by his/her direct supervisor.
Qualifications:
Education:

Advance university degree (Master’s degree or equivalent working experience) in social sciences
MBA is a plus.
Experience:

At least 7 years of experience in NGO’s management with strong program development, team management and leadership, of which at least 2 years in a senior management position.
Experience in the field of developing “sport for development programs and activities” for children is an asset.
Required Skills and Qualities:

Strong managerial and leadership skill.
Strong networking and representational skills.
Very strong organizational and administrative skills, with strong sense of time management ability to manage a very varied and changing workload
Strong ability to adapt to difficult situations, maintain a positive attitude and produce successful results at all times.
Strong managerial skills with a high sense of organization.
Visionary, team player with excellent communications skills.
Ability to represent and follow PACES values.
Excellent interpersonal and communication skills (written, oral, cross-cultural).
High ability to communicate sensitively and assertively with a wide range of partners / beneficiaries and to be able to connect with them.
Language and Computer Skills

Fluency in Arabic and English, spoken and written.
Proven report writing skills particularly in English.
Excellent Microsoft Office skills, MSWord, Excel, PowerPoint. ACCESS is a plus.
Valid clean driving license.
Submission of applications:

Interested candidates are invited to send a cover letter, CV, and three references (preferably in English) no later than 25th of September 2017 to jobs@pacescharity.org indicating the position (Country Manager, Palestine) in the subject line. In the CV, please indicate clearly place of residence and contact number

Candidates who applied for this vacancy previously may not re-apply. Only shortlisted candidates will be contacted for an interview.

Job Title: Program Assistant (Full Time)
Location: Lebanon
Reports to: Country Manager
Starting Date: Immediately

General Description of PACES

In response to the difficult circumstances in which the Palestinian children live, the Palestinian Association for Children's Encouragement of Sports - PACES - was founded in June of 2006 with the central aim of providing sports programs for Palestinian girls and boys, and creating sanctuaries that are both healthy and fun, and to contribute to the overall development of the communities involved.
The central goal of PACES is the development of sports programs that will get the boys off the streets and therefore protect them from extremism and violence while getting the girls out of the home and into programs that empower them and contribute to their self–esteem.

General Description of the Role:

The Program Assistant (PA) is expected to carry out a full range of operational, office support, and administrative functions associated with PACES work and programs, including managing processes and monitoring schedules related to PACES’s team’s tasks. The PA shall work closely with PACES team members to contribute to the overall achievement of the program plan and objectives. The PA shall interact with PACES team to follow up and support various tasks when needed, and liaison with local partners to facilitate the work of the country manager and the team.
As the PA acquires knowledge, skills and familiarity of the program, he/she will be expected to independently undertake diverse and complex work assignments.

Program Assistant Responsibilities & Main Duties:
1. Provides support to the Country Manager and program team including participation and assistance to preparation and conducting of program activities, annual reviews and other relevant program meetings and events.
2. Provides administrative and logistical support to the country manager and PACES team as requested.
3. Manage communications between area supervisors, technical team and the Country Manager.
4. Assists in organizing program’s activities/events (i.e. Fun Days, Minis Tournaments, Awareness sessions...etc), such as, prepare invitations, procurement list, invite participants, arrange for transportation, and participate in the implementation on the spot/field.
5. Assists in the financial management of the program’s activities by generating brief financial reports, activities budget and procurement procedures.
6. Establishes and maintains programs files in a systematic order. Archives closed files and
7. Maintains accurate log of archive files, and maintain up-to-date unit files (both paper and electronic).
8. Keeps list of names, addresses and telephone numbers of Program partners, beneficiaries and suppliers.
9. Responsible for the follow up of the clubs’ agreements and documents according to PACES requirements and criteria.
10. Prepares monthly plans activities to cover the PACES activities according to the action plan.
11. Ensure technology is used correctly for all operations (video conferencing, Skype Conferences, presentations etc.) as and when needed.
12. Responsible to follow up on the annual evaluation documents for all areas.
13. Provides all kind of information that required by the country manager.
14. Coordinate travel arrangements including air/hotel reservations, visa arrangements, etc.
15. Coordinate schedules of activities concerning to the program’s plan, monitor changes, and communicate the information to the country manager and relevant team members.
16. Conducts at least 5 field visits to PACES sports program in different areas, and as requested by the country manager
17. Attend meetings, drafts minutes and ensures timely clearance and distribution
18. Store’s inventory.

Essential Skills:
• At least a Bachelor’s Degree in a relevant field from an accredited university.
• Minimum of 1 year’s professional administrative experience, prior experience in any NGO is preferred.
• Very strong organizational skills and the ability to manage a varied and changing workload.
• Strong representational skills.
• Strong report writing skills.
• Excellent computer literacy with Microsoft Office applications, including Word, Excel and
• Outlook, experience in budget tracking tools, PowerPoint and/or Access; Fluency both in written and oral Arabic and English.
• Familiarity with sports programs for children will be an added value.

Personal Competences:
- Able to work with little supervision, focused, well organized, detail oriented;
- Able to prioritize work, multi-task and meet deadlines;
- Strong interpersonal skills and flexibility, responsibility, integrity, team work, and self-motivated,
- Preparedness to travel in the country and abroad.

NOTE: This job description only serves as a guide for the position available. PACES reserves the right to change this document whenever it is necessary.

Interested candidates are invited to send a cover letter, CV, and three references (preferably in English) no later than 05/10/2017 to jobs@pacescharity.org indicating the vacant position (Program Assistant - Lebanon) in the subject line.

Only shortlisted candidates will be contacted for an interview.